Abstract Rules and Guidelines:
- Individuals may present only one abstract but can co-author multiple abstracts.
- You must receive the approval of all co-authors before putting their names on the abstract.
- Projects being submitted must be original research.
- Submitters may NOT split one study into several papers, as they may be asked to combine for review.
- Previously published abstracts (in print or electronically) or those presented at another meeting are not allowed.
- Authors of presentations later proven to contain previously published material will be sanctioned and may be prohibited from presenting at future meetings.
- Presenter must disclose any personal or co-author potential conflict of interest.
- Abstracts must be submitted via the online abstract submission site (https://abstracts.adhesivedentistry.org/) until the deadline. Faxes, photocopies, emailed copies, or submissions after the deadline will not be reviewed.
- Abstracts are reviewed as submitted by the abstract deadline.
- Presenters must be pre-registered by the designated date, otherwise their abstract will be automatically withdrawn.
- If submitted in any of the award categories: Each abstract can be entered for only one award. Abstracts cannot be submitted in multiple categories to be entered for other awards. Students or residents must provide proof of their status. Clinicians and young scientists must provide a copy of their last degree or proof of their status, which can be uploaded during the abstract submission process. (see IAAD Poster Competition Awards under https://abstracts.adhesivedentistry.org/).
- If a presenter of an accepted abstract is unable to present, he/she can be substituted only by one of the co-authors, who has registered for the meeting and is not already presenting another abstract. Notice about the presenter change must be given to the IAAD Poster Session Committee prior to the conference.
How To Submit an Abstract
Abstracts for poster presentations/competition must be submitted via the online submission system https://abstracts.adhesivedentistry.org/ until the deadline. Check for typographical and grammatical errors. They must be written in English and contain the following elements:
- Title: Abstract titles are limited to 10 words or less. Capitalize the first letter of each word unless
it is a preposition or article. - Authors: Enter first (given) name, last (family/surname)
name for each author plus institution/affiliation (department/branch should be
omitted), contact information, and email address of the presenter. One person
must be identified as the presenting author, using * after his/her name. IAAD
will correspond only with the presenting author, regardless how many co-authors
are listed. - Abstract text: All abstracts should not exceed 300 words (title and author information
excluded). Do not add references. Additionally, short and concise tables and
images (no more than 1 or 2) can be submitted if they are integral to the
abstract. Each abstract must contain following components: - Objective: briefly state the objective(s) of the
study - Methods: describe the experimental methods used
- Results: list essential results, including data
and, where appropriate, statistics - Conclusion: briefly state the conclusion(s) of the
study - Funding/conflict of interest: List outside funding sources
by entering the funding agency/grant numbers. Any conflict of interest must be
disclosed. - Keywords: All abstract submissions must list at least two
keywords. Up to 5 keywords are allowed. They should be selected from Medical
Subject Headings (MeSH) http://www.nlm.nih.gov/mesh/MBrowser.html - Category: Indicate the category of your abstract: clinical report, clinical research,
laboratory research. - Awards: If you would like to compete for an award and are
eligible for it, please make sure to select your applicable category (Student Scientist or Junior Scientist). You can select only
one award per abstract. For details about the categories and eligibility see
section IAAD Poster Competition Awards below.
You will receive a confirmation email from the system after successful submission of your abstract. This email does not mean that your abstract was accepted for the meeting. After review of your abstract by the IAAD poster session committee you will receive an email by the designated date if your abstract was accepted.
For questions,
please contact the IAAD Poster Session and Competition Chair, Dr. Jin-Ho Phark:
phark@usc.edu
IAAD Poster Licensing Policy
By submitting an abstract to the IAAD, and in consideration for the opportunity to be included in the IAAD’s presentations, the author of the abstract hereby provides to the IAAD a non-exclusive, irrevocable, worldwide, royalty-free license to use the abstract, poster, and video in IAAD publications, materials, and webpage, but also external websites such as Youtube or Vimeo. To the extent that the IAAD incorporates an abstract in a collection or compilation of materials, including but not limited to any publication of meeting abstracts or an online, searchable collection of abstracts, the author acknowledges and agrees that the IAAD shall own all rights, title and interest in and to such collections and compilations including any copyrights to said collections and compilations.
For questions, please contact the IAAD Poster Session and Competition Chair, Dr. Jin-Ho Phark: phark@usc.edu
FAQs
- Do I need to be a member of IAAD to submit an abstract and present a poster? Poster submission is open for IAAD members and non-members. However, every poster presenter must register to the meeting. IAAD membership must be paid in order to be eligible for the reduced member registration fee.
- How do I know if my abstract was successfully received? You will receive a confirmation email from the system following successful submission of your abstract. This email does not mean that your abstract was accepted for the meeting. After review of your abstract by the IAAD poster session committee you will receive an email on designated date if your abstract was accepted.
- Is there a word limit imposed on abstract titles? Yes, all abstract titles must be 10 words or less.
- Is there a word limit imposed on abstract text? Yes, all abstract text must be composed of 300 words or less.
- What is the abstract deadline? Please check the key dates page.
- Can I make changes to my abstract text or add an author after the deadline? No. modifications are not permitted to the abstract text or author list after the deadline under any circumstances. It is very important that you submit an error free abstract text.
- Can I submit more than one abstract as an abstract presenter? No. IAAD permits authors to submit one abstract only as a presenting author. You may be listed as a co-author on more than one abstract. If you submit more than one abstract as a presenter, you will be asked to delete one of the submissions. If your response is not received, your first submission will be retained and all subsequent s submissions will be automatically deleted and will not be reviewed.
- Should I put the abstract title, authors and affiliations in the text of my abstract? No. These items will be collected separately during the abstract submission process. References are not collected.
- Is there a limit on the number of co-authors that I can add to my abstract? No.
- Can I submit previously published or presented work? No, all abstracts must be original research. Abstracts cannot be submitted if the research represented by the abstract will be published and/or presented at any other national or international meeting prior to the conference.
- Will IAAD edit my abstract? No. Once you submit your abstract, it will not be edited in any way for content. Typographical or grammatical errors that appear in your abstract submission will also appear in the final program book. Abstracts may be formatted only to follow IAAD publication guidelines or requirements.
- Do I have to pre-register in order to present my poster? Yes. After receiving the acceptance email you will have until the designated date to pre-register for the meeting. If you have not pre-registered by that date your abstract will be automatically withdrawn, and you will not be allowed to present your abstract.
- If I am unable to present, can someone else present instead? Yes, however the substituting presenter must be one of the co-authors on the abstract. He or she must register for the meeting and cannot be already a presenter for another abstract at the meeting.